Developing A Standardized SharePoint 2013 Meeting Workspace Template For Enhanced Collaboration

SharePoint 2013 Meeting Workspace is a powerful tool for organizing and managing meetings. By creating a well-designed template, you can ensure that your meetings are efficient, productive, and professional.

Essential Elements of a Meeting Workspace Template

When designing a SharePoint 2013 Meeting Workspace template, it is important to include the following essential elements:

Meeting Information

The meeting information section should provide all the necessary details about the meeting, including:

Meeting Title: A clear and concise title that accurately reflects the purpose of the meeting.

Date and Time: The exact date and time of the meeting, including the time zone.

Location: The physical location of the meeting, if applicable.

Attendees: A list of all attendees, including their names, titles, and organizations.

Agenda: A detailed outline of the topics to be discussed at the meeting.

Meeting Documents

The meeting documents section should provide a central location for all relevant documents, such as:

Meeting Materials: Any materials that attendees need to review prior to the meeting.

Meeting Minutes: A record of the discussion and decisions made during the meeting.

Action Items: A list of tasks assigned to attendees during the meeting.

Meeting Tasks

The meeting tasks section should provide a way to track the progress of action items assigned during the meeting. This can be done using a task list or a SharePoint workflow.

Meeting Notes

The meeting notes section should provide a place for attendees to take notes during the meeting. This can be done using a document library or a SharePoint discussion board.

Design Considerations

When designing a SharePoint 2013 Meeting Workspace template, it is important to consider the following design elements:

Consistency

The template should be consistent in terms of its layout, typography, and color scheme. This will help to create a professional and polished look.

Clarity

The information in the template should be easy to read and understand. Use clear headings, subheadings, and bullet points to organize the content.

Accessibility

The template should be accessible to all users, including those with disabilities. Use appropriate web design techniques to ensure that the template is compatible with assistive technologies.

Brand Identity

If your organization has a specific brand identity, the template should reflect that. Use your organization’s logo, colors, and fonts to create a cohesive look.

Best Practices

The following best practices can help you create a professional and effective SharePoint 2013 Meeting Workspace template:

Keep it simple. Avoid clutter and unnecessary complexity.

Test it thoroughly. Make sure that the template works as expected before deploying it to your organization.

Get feedback from users. Ask your colleagues for their input on the template design.

Update the template regularly. As your organization’s needs change, you may need to update the template to reflect those changes.

By following these guidelines, you can create a SharePoint 2013 Meeting Workspace template that will help your team to be more productive and efficient.